The esteemed authors willing to submit their manuscripts for publishing in the journals published by The Grassroots Institute should express due diligence and take note of the following points:
It is pertinent for the authors to know the workflow of the articles publishing in our journals. This workflow is more or less same in all journals.
The Grassroots Institute publishes scholarly open access journals. All journals uphold a peer-reviewed, rapid, and rigorous manuscript handling and editorial process. Our journals are indexed in the leading databases and, since they are open access, have a broad readership. We are serving scholars from across the globe and from a variety of backgrounds. To deepen our understanding of the research communities that we serve, we aim to build journals that are just as diverse and inclusive. Only by valuing differences can we create an equitable and inclusive work environment and foster the openness that is key to our mission.
At a time, our journals usually accept ONE manuscript from one Corresponding Author. An article having more than one authors can change Corresponding Author and can submit the manuscript. Once the submitted manuscript is published, the same Corresponding Author can submit next manuscript any time.
Each of our journal has its own:
In this context, potential authors are requested to read webpages of each individual journal published by The Grassroots Institute.
Manuscripts submitted to our journals should neither be published previously nor be under consideration for publication in another journal. The main article types that we accept are as follows:
Authors must use the Microsoft Word files to prepare their manuscript. Using the template file will substantially shorten the time to complete copyediting and publication of accepted manuscripts. Supplementary files, such as figures, drawings, tables, photos, etc., should be in MS Word, MS Excel, JPEG or PDF formats. The total amount of data for all files must not exceed 20 MB.
From the respective webpages of the individual journals, please download Manuscript Preparation Template. Using the template file will substantially shorten the time to complete copyediting and publication of accepted manuscripts.
Our journals accept manuscripts through online system. The submitting author, who is generally the corresponding author, is responsible for the manuscript during the submission and peer-review process. The submitting author must ensure that all eligible co-authors have been included in the author list and that they have all read and approved the submitted version of the manuscript.
To submit your manuscript, register and log in to the SUBMISSION GATEWAY. Once you have registered and created login and password, you will be asked to Submit Your Manuscript. All steps needed for submitting a manuscript are explained on the Submission Gateway and may be different for different journals. When you choose a particular journal while starting submission process, you will be guided what requirements you will need to fulfil.
A cover letter must be included with each manuscript submission. It should be concise and explain why the content of the paper is significant, placing the findings in the context of existing work and why it fits the scope of the journal. Author needs to confirm in Consent Form that neither the manuscript nor any parts of its content are currently under consideration or published in another journal. The names of proposed and excluded reviewers should be provided in the submission system, not in the cover letter.
Along with the article submitted to any journal of The Grassroots Institute, the Corresponding Author must sign a Consent Form and submit online. This Consent Form contains several crucial declarations by the author(s), including statements regarding no plagiarism, authors’ responsibilities and no simultaneous submission of the manuscript.
Human Rights Statement (in case of research conducted experimentation on humans)
Before reporting a research involving human subjects, authors should ensure that the work has been conducted in full accordance with the ethical standards of the responsible institutional or national committees on human subjects as well as with the Helsinki Declaration. In cases, where such committees do not exist, strict compliance with the Helsinki Declaration is suggested. In any other cases, authors are required to explain the full rationale for their approach and should demonstrate all doubtful matters of the study in the submitted manuscripts. For detailed account of guidelines on this subject, please read Research Ethics section of the website.
Authors must state that written Prior Informed Consent was obtained from the participants of the study (and the relevant document(s) must be provided when requested by the journal). If verbal informed consent was obtained, the reason(s) for the absence of written consent must be provided. For case reports/case series involving minor subjects/children/infants, authors should confirm that the written statements of Prior Informed Consent from legally authorized representatives/parents/guardians are available; if verbal informed consent was obtained, reasons for this must be mentioned.
In order to avoid animal suffering and to raise animal welfare, we strictly request authors to obey all national and international guidelines set out for the care and use of animal in research. ARRIVE (Animal Research Reporting of In Vivo Experiments) has set out guidelines to improve the reporting of research using animals – maximising information published and minimising unnecessary studies. In cases of the research involving experimentation on animals, authors are encouraged to liaise with ARRIVE items, crosscheck research work against their checklist and finally upload them during the submission process of the manuscript.
We also recommend our authors to follow Convention on Biological Diversity and the Convention on the Trade in Endangered Species of Wild Fauna and Flora.
Authors must provide relevant documents and unique digital identifier for manuscripts that describe new taxa or species. They should also declare that the relevant guidelines have been followed for algae, fungi and plants, zoological taxa, bacteria, and viruses. Registration numbers for the new species (for e.g., from MycoBank for fungi or ZooBank for zoological species) should be stated in the manuscript. New virus names should be sent to the relevant study groups for consideration before publication in a journal.
We have elaborated these aspects in CREDIBILITY & COMPLIANCE section of this website. Browse ‘Research Ethics’ and read detailed explanations under the heading “Research involving Indigenous peoples and Traditional Knowledge”. Our journals are highly sensitive to the issues of Indigenous peoples and their traditional knowledge.
The individual contributions of authors to the research work and writing of the manuscript should be specified in this declaration; for example, who conceived the study design, who did the data acquisition, who performed the experiments, who did the data analysis, who wrote the manuscript, etc. At the time of submission of manuscript, the online system will ask you to explain this information in accordance with the journal’s rules.
Anyone who does not meet the authorship criteria, such as people who provided technical help, institutional/department head who provided general support, or field animators who assisted in the field work, any friend who assisted with the preparation of the manuscript content, should be acknowledged.
All sources of funding for the research work and their role (if at all) in the design of the study and collection, analysis, interpretation of data, and in writing the manuscript should be declared. Provide the name(s) of the funding agency/agencies along with the grant number(s). If the study did not receive any funding, just fill in the entry “Not Applicable”.
All financial and non-financial competing interests must be declared by the authors. Non-financial competing interests include a declaration of political, personal, religious, ideological, academic, and intellectual competing interests. Authors from pharmaceutical companies, or other commercial organizations that sponsor clinical trials, should declare these as competing interests on submission. They should adhere to Good Publication Practice Guidelines for Pharmaceutical Companies (GPP3) in medical publications. Authors should declare any personal conflict of interest including any association with consultancies; employment details; participation in advocacy groups; stock or share ownership, and any financial details with regard to grants; fees; honoraria, reimbursements royalties, and any registered patents. They should also declare any institutional conflict of interest i.e., if their employer has any financial interest in or is in conflict with the subject matter or materials discussed in the manuscript. If there is no disclosure, add the following statement: “No potential conflict of interest was reported by the authors.”
Before publication of the issue release, corrections of minor issues are directly made to the original, published version of the article. If the changes may influence the result or conclusions, the Editors will evaluate the changes.
After the publication of issue, any change that may affect the scientific interpretation of a paper (e.g., data in a figure change, changes in conclusions, whole paragraph added, correction of a species name or equation, or addition of missing details about a method, etc.) is announced using an Addendum. If crucial results (e.g., missing grant number, additional affiliation, clarification regarding some aspect of methods/analysis, etc.) were unintentionally omitted from the original publication, the original article can be amended through an Addendum reporting these previously omitted results. The Addendum will be published, with the article number added to the current issue of the journal. A hyperlink to the Addendum will also be added to the original publication, but the original paper does not need to be updated.
An Erratum is a published notification that a formatting change and/or other non-scientific change (including changes to authorship) was made to a paper after issue is published. Formatting issues may include missing or unclear figures, or text deleted by accident. Very minor errors that do not affect readability or meaning do not require publication of an Erratum. Thus, we kindly request that all authors proofread the final version very carefully.
Errors serious enough to invalidate a paper's result and conclusions may require retraction. Scientific misconduct includes, but is not necessarily limited to data fabrication, data falsification including deceptive manipulation of images, and plagiarism. The integrity of research may also be compromised by an inappropriate methodology that could lead to retraction.
Sometimes an article needs to be completely removed from the body of research literature. This could be due to inadvertent errors made during the research process, gross ethical breaches, fabrication of data, large amounts of plagiarism, or other reasons. Such articles threaten the integrity of scientific records and need to be retracted. The Grassroots Institute follows the recommendations of the Committee on Publication Ethics (COPE) for retraction. Potential retractions are thoroughly investigated by the Editorial Office with the support of the Editorial Board and final approval by the Editor-in-Chief. Other persons and institutions will be consulted as necessary, including university authorities or experts in the field.
However, above situation requires individual assessment. When scientific misconduct is alleged, or concerns are otherwise raised about the conduct or integrity of work described in submitted or published papers, the Editors should initiate appropriate procedures detailed by such committees such as the Committee on Publication Ethics (COPE) and may choose to publish an expression of concern pending the outcomes of those procedures. If the procedures involve an investigation at the authors' institution, the Editors should seek to discover the outcome of that investigation, notify readers of the outcome if appropriate, and if the investigation proves scientific misconduct, publish a retraction of the article. There may be circumstances in which no misconduct is proven, but an exchange of letters to the Editors could be published to highlight matters of debate to readers.
The validity of previous work by the author of a fraudulent paper cannot be assumed. Editors may ask the author's institution to assure them of the validity of other work published in their journals, or they may retract it. If this is not done, Editors may choose to publish an announcement expressing concern that the validity of previously published work is uncertain.
For complex, inconclusive, or prolonged situations, an Expression of Concern may be published. If investigations into alleged or suspected research misconduct have not yet been completed or prove to be inconclusive, an Editor or journal may wish to publish an Expression of Concern detailing the points of concern and what actions, if any, are in progress. This is very rarely used.
Comments are short Letters to the Editors from readers questioning either the reported results or the experimental methods used in a specific article. Usually, a reader will approach the Editorial Office or the Editor-in-Chief of a journal if he/she finds an article intriguing. In such circumstances, the Editorial Office may invite the reader to write a short and reasoned Comment on the article. After consideration and review by the Editors, the Comment may be published, in which case the Editorial Office will approach the authors of the article in question and invite them to prepare a Reply. If the reader’s Comments are substantiated, the authors or the Editorial Office may consequently publish a Correction or retract the paper entirely.
The journals of The Grassroots Institute manage the manuscripts using online submission system. When a manuscript is submitted, the author/submitter (user) creates an online account in the system using a login and password. After submission of the manuscript, the user can track the process/fate of the manuscript through Dashboard. User’s dashboard has a table that will show the Status of the manuscript. A copy of the published paper can be downloaded from this route.
The alternate route of accessing your published paper is to browse the issues of the journal in which paper was submitted. Two-three layers of information about the paper are uploaded on webpages of the journal.
All published articles are free to accees and download by anyone. Authors can also download their papers. Readers can read and download any published without any fee or restriction.
Any specific enquiry about the journal should be directed to respective journal. The Editorial Office will be glad to address your queries. In case of any matter related to The Grassroots Institute, please visit the dedicated independent website of the Institute.
Promoting your published work is an important part of the post-publication process which will increase the visibility, impact and citation of your work. The Grassroots Institute can support you to promote your research papers within your scientific community, as well as to a wide audience. You are highly recommended to adopt the following:
Academic Research-Sharing Platforms
Sometimes it happens that an individual scholar or a group of scholars are dissatisfied with an item published by a journal. These scholars cast doubt on the accuracy of the publication, or the integrity of the publication process. Motivations vary widely and can include political or corporate agendas, and competing economic or intellectual interests. Such publications can become controversial in the sense that two groups have competing claims – one supporting the published work and the other opposed to it. Often, the implications cross over from one of simple scholarly merit to political or financial interests, thus clouding the most important criteria for judging the issue of suitability for publication.
In the online era, one can find an unprecedented amount of information, comments, and even slanders distributed via social networks and blogs. It becomes difficult to distinguish personal opinions, rigorous scientific commentaries, and comments from laymen misrepresenting or misunderstanding scientific work. It is often not clear whether commentators have ever read the article in question in its entirety. Such comments can also attack the journal, their editors, or the publisher by claiming that editors lack competency, that the paper did not undergo a rigorous peer-review, or that the paper should never have been published in a serious research journal. Such allegations require the support of relevant facts. In accordance with our Review Policy, all articles published by us are refereed by at least two senior experts in the relevant field. The final decision to publish a paper is always taken by Editors who have no personal interest in the publication of a particular article.
In cases where authors are found guilty of scientific misconduct (in particular: falsification of data, inappropriate editing and manipulating of images or videos, plagiarism, or republication of previously published work), the Editors or the publisher may retract an article. If the scientific misconduct cannot be appropriately judged and assessed by the editors of the journal, we will usually require an instruction for retraction from an institutional investigative body.
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